We moved forward with our parking lot repaving project on an accelerated time frame in the hope of completing the job this fall. That would allow us to avoid another winter of water getting into the cracks and freezing, potentially destabilizing the subsurface and dramatically increasing the cost of this work. We issued our call for bids the week of August 19th. We had a non-mandatory pre-bid site walkthrough on Wednesday, September 4th. Bids are due and will be opened at 2pm on Tuesday the 17th. We had inquiries from 19 companies prior to the pre-bid meeting.
I won’t have satisfying information on this topic until bids are opened on Tuesday, but we are hoping for some strong bids with the strong interest we have seen from contractors. Dan and the engineers will assist us in evaluating the bids on Tuesday afternoon. Assuming that we have a responsible bid that falls within our budget, I expect to have a recommendation on awarding a contract at Thursday’s meeting.
Recommendation: I recommend that you approve the contract with the lowest responsible bidder as recommended by our engineers, as long as that bid falls within our budgetary capabilities.