Some libraries have delivery vans for doing home deliveries or a library vehicle for staff to use in getting around to professional functions. We rely on staff to use their personal vehicles to do these things, thus the need for this policy.
In reviewing this policy, I’m proposing changes to section 4.2 such that it reflects the necessity of having a valid driver’s license and insurance in order to drive while conducting library business. The previous wording of the policy made it seem like an employee could use their personal vehicle for work without providing this information, they just wouldn’t be compensated for that use. In reality, the issue isn’t about being eligible for reimbursement but about the library knowing that they are properly licensed and insured if they are going to be on the road in the performance of their duties to the library. It is required by our corporate insurance carriers, and it has indeed been our practice. I just think it’s a good idea that the policy more clearly match up with that practice.
Recommendation: I recommend that you approve revisions to the Use of Personal Vehicles for Library Business Policy.